You’re naturally organized and love creating order from chaos. You’ve already been the person keeping complex workstreams moving and holding things together in a fast-moving environment.

You turn checklists and spreadsheets into clean systems, keep people aligned, and run projects without constant firefighting. When something breaks, you find the cause and drive the fix.

Now you’re ready for the next step: leading a small team, owning delivery, and being the go-to person for keeping processes running smoothly and fixing them when they don’t.

This role is primarily focused on running our Marketing Operations engine (80–85%), with a smaller Executive Operations lane (15–20%).

With Us, You’ll

• Manage a small operations pod (3–4 people) responsible for promos, webinars, email campaigns, and internal trainings

• Own end-to-end execution on key operational projects, not just supporting them

• Investigate and fix broken processes, events, and automations instead of escalating them

• Maintain and refine systems and checklists that keep the team moving fast without chaos

• Work closely with our Marketing Project Manager and senior creatives to keep operations clean and predictable

• Protect CEO and CSO time by running a tight inbox triage and calendar playbook

Ready to dive in?
First, a little about us.

Who We Are

AmpiFire helps businesses get hyper-targeted traffic by posting content everywhere. Our system automatically publishes content across hundreds of platforms including X/Twitter, YouTube, Google News, Apple Podcasts, and more.

We’re bootstrapped, profitable, and focused on smart, long-term growth. No funding drama. No vanity metrics. Just steady execution and happy clients.

Note: This role focuses on operations, coordination, and pod management rather than high-level marketing or creative strategy. Others handle strategy. Your job is to run the engine that turns plans into flawless action.

Why This Role Will Accelerate Your Career

1. Operational Ownership

You’ll be the person ensuring critical promos, webinars, and campaigns actually happen. Your work has a visible, direct impact on how smoothly the company runs.

2. Build Systems That Scale

You’ll improve and maintain processes, templates, and checklists that continue working as volume and complexity increase.

3. Modern Operations Stack

You’ll work hands-on with tools like AEvent, Zoom, HubSpot, Ongage, spreadsheets, and project platforms. You’ll sharpen system thinking, automation logic, and operational decision-making.

4. Remote-First, Stable Team

We’ve been profitable since day one. You’ll work remotely, align with EST/PST hours, and join a team that values ownership, clarity, and long-term thinking.

What You’ll Do as Our Marketing Operations Lead

Marketing Ops Execution & Pod Management (80–85%)

Own operational execution end-to-end

• Own timelines, task lists, and follow-through for promos, webinars, email campaigns, and related workflows

• Turn briefs into execution plans, keep documentation accurate, and prevent delivery misses

Lead a pod

• Set priorities, review work, and hold the pod to deadlines and quality

• Run simple routines like check-ins and status updates so everyone knows what’s next

Run webinars and online events

• Set up events in AEvent and Zoom

• Manage invites and reminders

• Support live delivery

• Coordinate recordings and follow-ups

Own training operations

• Set up and QA training sessions

• Maintain schedules

• Ensure sessions run as planned

Investigate and resolve issues

• When events, automations, or processes fail, run the investigation

• Gather facts, identify root causes, coordinate fixes, and document outcomes

Build and maintain clean systems

• Keep trackers, spreadsheets, SOPs, and internal pages accurate and usable

Track and report key metrics

• Maintain simple views of delivery status, event performance, and pod output

• Flag risks early

Executive Operations (15–20%)

• Run daily inbox triage for the CEO

• Route routine messages to the right owners

• Flag urgent or strategic items clearly

• Apply a clear calendar playbook for CEO and CSO schedules

• Enforce meeting rules, protect focus blocks, catch conflicts early, and keep commitments locked

What Success Looks Like

• Zero mystery misses on critical projects

• Promos, webinars, and campaigns ship on time with minimal last-minute chaos

• A reliable, improving pod with clear priorities and consistent quality

• Issues investigated properly with clear records and prevention steps

• Systems and checklists that scale as volume increases

• Leadership can see status, risks, and impact without chasing

• CEO and CSO calendars follow a clear playbook

• Inbox triage keeps leadership focused on what matters

What We’re Looking For

Core Experience

• Strong coordination experience in operations, project coordination, or similar roles

• Proven ability to deliver projects on time through structure, not heroics

• Experience managing or leading a small team

Technical Requirements

Comfortable working with:

• Spreadsheets (Google Sheets or Excel)

• Project and task tools (ClickUp, Asana, Trello, or similar)

• Webinar and event tools (Zoom, AEvent, or equivalents)

• CRM and email platforms (HubSpot, Ongage, or similar)

You think in systems and flows, dig into tools and data, and want to understand what’s really happening.

Personality

• Comfortable giving and receiving direct, honest feedback

• Willing to raise risks early and challenge timelines when needed

• Strong finisher who closes loops

• Detail-oriented and precise

• Systems thinker who fixes root causes

• Calm under pressure, especially during live events

Preferred Background

• Operations or coordination roles in online businesses, SaaS, agencies, or remote teams

• Experience with launches, webinars, or campaigns

• Comfortable working across time zones

What We Don’t Want

• Candidates seeking narrow admin work only

• People who avoid conflict or raising risks

• Those who escalate problems instead of fixing them

• Candidates resistant to learning tools or digging into systems

Compensation

• $1,500 – $2,500 USD per month, based on experience

• Higher compensation possible for strong HubSpot, advanced event management, or executive support experience

• Fully remote, full-time contract role

• Core working hours aligned with PST/EST

Hiring Process: What to Expect

We aim to be thorough but efficient. Total time commitment is under 5 hours, with decisions typically made within a few weeks. Please note we are accepting applications now, but will only start reviewing them in the new year. Thank you for your patience.

1. Application: Resume, questions, and a short intro video

2. Assessment: A simple assignment

3. Interviews:

   • First interview with David

   • Second interview with Chayanne and Matt

   • Final interview with Chris, CEO

4. Paid project-based assignment

5. Job offer